The 5 Best Apps for Online Document Signing

A digitally signed document has the same legal effect as a paper one. With more and more businesses going paperless, documents signing apps have become an essential tool for both organizations and individuals alike. However, with all the options available, finding the right document signing app can be overwhelming.

In this article, we explore the best document signing apps compatible with Android, iOS, Windows, and web browsers.


What Is a Document Signing App?

A document signing app allows you to quickly sign, complete and request signatures digitally. E-signatures are legally enforceable in most business and other transactions due to audit trails of each agreement that can be independently verified.

E-signature and digital signature programs are also more secure than traditional documents. These apps feature multiple layers of security, including digital certificates and records, making the document tamper-evident. Most of the document signing apps are free for signers. However, premium features are usually behind a paywall.

1. DocuSign

DocuSign is a popular document signing app available for Android, iOS, and Windows devices. You can send and sign agreements from anywhere on any device, even if you don’t have internet access.

DocuSign allows you to create customized signatures directly on your device. You can upload documents via live scan, email, Google Drive, Dropbox, Evernote, and more. It protects the document through encryption and makes it tamper-evident.

With DocSign, you can sign up for free and send up to three documents. The $15/mo Personal plan includes single-user access, 5 e-signature sending, basic fields, and other features. Standard and Business Pro plans include reminders and notifications, branding, comments, advanced fields, bulk send, and payment collection features.

Download: DocuSign for Android | iOS | Windows (Free, in-app purchases available)

2. PandaDoc

With a UI and feature sets similar to the DocuSign app, PandaDoc helps you improve the speed and security of your docs with seamless electronic signature support.

The home screen shows your draft, sent, received, expired, waiting for payment, paid, and other sections of documents. You can add documents by clicking a picture from the gallery, or upload them from saved files and templates.

You can draw, type, or upload an image to add a signature. Additional customization options include adding text fields, a date, and initials to the document. Moreover, you can download signed documents to share them instantly via email, instant messaging apps, and more.

PandaDoc’s free plan includes unlimited e-signatures, documents uploads, payments, and mobile app support. A $29/mo plan offers access to templates, a rich media drag and drop editor, pricing tables, and documents analytics.

Download: PandaDoc for Android | iOS | Web (Free, in-app purchases available)

3. SignWell

signwell document signing app

SignWell (formerly DocSketch) is a web-only electronic signature maker service. While you can use it on any modern web browser-supported device, it doesn’t have a dedicated app for any platform.

Using the app is relatively easy. To start, log in with your Google account and then start uploading the documents to sign. You can add multiple documents, choose the number of signatories and their details.

Like other signing apps, you can add a signature via the type, draw and image modes. Additional customization options include adding text fields, initials, check boxes, and a date.

You can send the final document to your contact’s email with a custom message and additional attachments. You can also download the signed document as a PDF, copy it to the clipboard, or save it as a template.

Related: How to Sign a PDF: Ways to Secure Electronic Signatures

The free plan with one user, one template, three documents, and reminder and notifications support is enough for occasional use. Personal and Business plans priced at $10/mo and $30/mo respectively remove the limitations on documents and templates and offer advanced features.

Try SignWell for Web (Free, in-app purchases available)

4. signNow

Whether you want to sign documents, negotiate a contract, accept payments, or create an automated workflow, signNow can do it all. It allows you to create document groups, templates, archives, and create teams to share the document.

To create and sign documents, you must create a user account. To sign a document, you can upload it from your gallery, cloud, or by taking a live picture.

signNow’s built-in editor offers a Tools tab for the author and the Fields tab for the second party. In the Tools tab, you can create, edit and add new signatures using the draw and type mode.

You can also add initials, text, check mark, date, and stamp. The second party can use similar tools and a few more options. Exporting the completed documents is easy. You can save, email a copy, share, export to cloud services and print the documents. In addition, premium users can invite others to sign the document directly through the signNow platform.

signNow is available in free and premium subscription-based plans. The free plan is sufficient if you only sign documents and don’t need additional features.

The Business plan at $20/mo offers unlimited templates, and you can send documents for signing. Advanced features like reminders and notifications, personalized branding, bulk document processing, and link invites are available on top-tier plans.

Download: signNow for Android | iOS | Web (Free, in-app purchases available)

5. SignEasy

SignEasy allows you to sign and manage PDFs and forms on the go on Android and iOS platforms. It has a clean interface and offers plenty of features. Thanks to the integration with major cloud and productivity apps, including Google Drive, Dropbox, Slack, Gmail, Google Docs, and Outlook you can easily import, sign and save documents all in one place.

Signing the documents is easy enough. You can choose from multiple options to select who’s signing the documents, including yourself, a third party, or in person. The built-in editor offers the usual e-signature features to add initials, dates, checkbox, image, and different signature modes. You can share the finalized document via email, cloud storage, file sharing, and note-taking apps. What’s more, you can secure your document with a passcode or fingerprint.

Related: How to Add a Signature to Google Docs

Premium can also customize the visuals, add a custom email footer, receive a digital audit trail, and export signature over email. The free plan is pretty much limited and doesn’t even allow you to save drafts. If anything, SignEasy is catered towards premium users, with its Essential and Pro plans priced at $15 and $25 per month.

By subscribing to SignEasy, you can send signature requests via email, view digital audit trails, support of popular formats, receive notification and reminder emails, and integrate productivity apps.

Download: SignEasy for Android | iOS | Web (Subscription required, free trial available)

Bid Goodbye to Paperwork With These Document Signing Apps

The use of dedicated digital signature apps streamlines the whole process, uses public-key cryptography, and is more secure than using apps like Microsoft Word and Adobe Photoshop.

While most of these apps do not require a subscription for signing documents, advanced features are only available to premium users. Before you decide to swipe your card, use the free trial.

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